Where you're losing money right now
If you recognise any of these, you're not alone. And every one of them is fixable.
Missed calls
Every unanswered call is a customer going elsewhere. Most businesses lose more than they realise.
Slow follow-ups
If you're not replying within minutes, you're losing the job. Most businesses take hours, or don't follow up at all.
Manual admin
Your team is spending hours on tasks that should take seconds. That's salary burning on busywork.
Overpaying on card fees
Most businesses are on the wrong payment rates and have no idea. It adds up to thousands a year.
Disconnected systems
Booking tools that don't talk to each other. Data in spreadsheets. Nothing joined up. Revenue slipping through the cracks.
We fix the leaks.
We don't sell software. We identify exactly where your business is losing money. Then we fix it properly.
Simple process. Real results.
No long projects. No jargon. We find the problem, fix it, and you keep the gains.
Before & after Hayvin
Before
- Missed calls and lost bookings
- Hours lost to manual admin
- Disconnected, siloed systems
- Overpaying on card processing fees
- Delayed and inconsistent reporting
- No visibility into what is working
After Hayvin
- AI receptionist captures every enquiry
- Automated workflows handle the admin
- Unified, integrated systems
- Optimised payment rates saving thousands
- Real-time dashboards and insights
- Data-driven decisions at every level
Where we typically find
wasted time and money
Build Smarter Systems
We reviewed a client's fragmented IT setup, a mix of aging hardware, unsecured devices, and disconnected tools, and replaced it with a modern, integrated stack built around how their business actually operates.
- Custom IT infrastructure designed around real workflows
- M365 and Google Workspace setup and migration
- Secure WiFi, devices, and automatic backups
- Full system integration across platforms
- Reduced downtime and IT support costs
Automate Admin Tasks
A service business was spending hours each day on manual data entry, follow-up emails, and reporting. We built a connected automation layer that eliminated the repetitive work entirely.
- Enquiry-to-CRM automation with zero manual entry
- Automated reminders and client follow-ups
- Custom dashboards for real-time performance tracking
- Weekly automated reporting to management
- Team shifted from admin to growth activity
Clinic Stops Missing 30% of Calls
A UK clinic was missing nearly a third of inbound calls. Out-of-hours calls went to voicemail with no callback system and no follow-up. Leads were walking straight to competitors.
- More enquiries captured, including out-of-hours
- Appointments booked automatically, 24/7
- Zero missed calls during peak and off-peak hours
- Zero extra staff cost to make it happen
- Professional caller experience at all hours
Built for businesses like yours.
We work with UK clinics, trades, restaurants, garages, and service businesses. Most don't realise how much they're losing until we show them.
Our payment and reporting systems were completely disconnected. Hayvin fixed that in days. The difference in clarity and control has been significant.
After streamlining our workflows, our team shifted focus from repetitive admin to real growth activity.
With clearer data and better timing, we now engage clients with precision and consistency.
Our systems run smoother, response times are faster, and our customers feel the difference.